Reliable IT Support for Nonprofits | XP Case Study

Reliable IT support empowers nonprofit organisations: A case study

When IT starts getting in the way instead of helping, it’s good to act fast. Here’s how The Duke of Edinburgh's Hillary Award kept their mission moving, with a little help from XP.


CLIENT STORY ⋅ 3 MINS READ

Client Profile

The Duke of Edinburgh’s Hillary Award (Duke of Ed) is a charity that empowers young people to challenge themselves, build life skills, and give back to their communities. The Award helps youth gain valuable experiences and make a real impact.  

Challenge

DofE realised their tech setup was slowing them down. Instead of settling, they took a proactive step and sought a technology partner that could support their cause. They also needed someone who could resolve issues before their day-to-day work was affected. 

They reached out to Xtreme Productivity, a partner who solely works in the nonprofit space.  

Solution

 

3cx logo

3CX system troubleshooting and support

microsoft 365 logo

Microsoft 365 assistance 

Emma brown CEO of duke of Edinburgh's Hillary Award. Standing and giving a presentation

Our overall experience with XP has been really positive. Their support is quick, proactive, and makes a real difference. We see XP as a fantastic partner in our digital, IT and data mahi and it’s a pleasure to work with them to continue evolving our IT provisions.

Emma Brown

CEO, The Duke of Edinburgh’s Hillary Award

stefan van staden from xtreme productivity supporting a nonprofit with IT issues

Outcome

Working alongside The Duke of Ed, XP helped transform the Awards technology.  

Call Quality: Supporting Award Leaders and partners across the country, DofE relies on their phone system. XP helped them move to a cloud-based phone system, 3CX. There were a few initial teething issues, but our team helped them resolve the issues, restoring high-quality calls. 

IT Support: Waiting hours or days for fixes isn't an option for the Award. With XP, they gained a team ready to step in quickly and solve issues as they arose, without having to hire an in-house IT person. This reduced costs for them and helped their staff stay focused on what matters. 

File migration: The Award needed to move their documents quickly and securely. This process is surprisingly tricky. We supported them to move their files across so they wouldn't have any interruption in their day-to-day operations.  

Security: The Award team knows how important cybersecurity is in this day and age. They coordinated with XP to help with security training for the whole team, sending out monthly phishing simulations to test and train their team against cyberattacks. 

Together, we strengthened the systems behind their impact. Now the Duke of Ed team can spend more of their focus on their mission.  

kids from duke of ed out in nature on a bush walk hike

Impact

With stronger tech systems in place and fewer tech distractions, the Award can invest more energy in supporting young people. 

In 2024/2025 alone, the Award empowered more than 16,000 young people through non-formal education and real-world learning experiences. The impact was huge: 

  • 33,420 hours of voluntary service  
  • 4,764 Awards completed  
  • 9,834 new Awards started 
  • 6.3% of all 14 year-olds in Aotearoa started their Bronze Award  
  • That’s over $40.96 million in social value generated in just one year! 

Check out this video for more detail on the Award’s mahi.   

We're excited to see how the Duke of Edinburgh’s Hillary Award can keep furthering their impact.  

Need IT support that fits your nonprofit's needs and helps you carry out your mission without disruption?

Get in touch, we're here to help.

Contact the team at XP