Not sure where to start?
Our team would love to show you around.
Dynamics 365
Custom Solutions
IT Support
Cloud
Systems
Services
Stay on top of your accounts payable and receivable. Get expert support from Xtreme Productivity. Plus, get 20% off with ApprovalMax’s not-for-profit pricing.
At Xtreme Productivity, we specialise in helping nonprofits streamline their accounts payable processes using ApprovalMax. Whether you're a small charity or a large NGO, we tailor our approach to suit your organisation's size, structure, and financial compliance needs.
ApprovalMax automates approval workflows, reduces manual errors, and improves financial transparency. We help you implement it effectively and integrate it with your existing accounting software, such as Xero.
We don’t just recommend ApprovalMax, we use it ourselves. “We always use the products we sell, including ApprovalMax.” Sonja Binks, General Manager of Finance Solutions, explains that XP adopted ApprovalMax after finding that other tools like Receipt Bank and Xero Expenses lacked a comprehensive approval matrix. That functionality was essential for managing approvals across a geographically dispersed team.
Using the right accounts payable software doesn’t just save time; it supports audit preparation, strengthens internal controls, and helps prevent fraud.
providing proffesional technical solutions to nonprofit organisations
From a diverse range of sectors, including international aid, sports, arts, environmental, and mental health charities
To provide tailor-made nonprofit financial services for each of our clients, working together in a partnership to figure out the best solution for their needs.
Nonprofits often turn to ApprovalMax because they are being slowed down by manual approvals, which are hard to track and prone to error. Nonprofits with distributed teams and strict audit requirements often need good accounts payable software.
ApprovalMax automates nonprofit accounts payable workflows, helping them:
XP helps you implement ApprovalMax based on your structure, budget, and compliance needs, so you get the most out of your accounts payable software.
Streamline invoice approvals and reduce manual checks.
Ensure accuracy and reduce discrepancies.
Digitally manage multiple cards and reconcile spending.
Maintain transparency and audit readiness.
Approve transactions from anywhere: ideal for travelling staff and distributed teams.
Seamlessly connect with your existing accounting software.
Sonja Binks
General Manager, Finance Solutions, Xtreme Productivity
We know how tight nonprofit overheads can be, so we aim to minimise costs while maximising impact.
How do we do this? Our services are flexible. We offer ongoing support, working alongside your team long-term. Or, if you prefer, we can handle implementation only. This means setting up the system, training your staff, and handing it over for you to manage independently.
With most clients, we build a digital transformation roadmap. This guides your organisation from its current state to your desired future, often over several years.
Audits used to take 4–5 months. With XP and ApprovalMax, it’s done in just six weeks.
One client saved the equivalent of a full-time staff member’s workload. Another reduced manual processing by 47 hours per week. That’s over 2,400 hours per year (or more than 1 FTE)! Now, their team spends that time on what matters most.
“Before XP, approvals were handled by email and stamp documents. Now, CEOs have full visibility, and audit trails are secure. ApprovalMax cleaned up our processes and made everything visual.”
ApprovalMax eliminated high-risk practices like single-person approvals. Now, every transaction has dual oversight and a clear audit trail.